What Is Document Management?

What Is Document Management?

What is Document Management? At a most basic level, document management solutions (DMS) scan, capture, retrieve, and store documents digitally in a central location. Having content stored and accessed electronically allows your entire organization to improve collaboration, increase efficiency, and enhance security.

While early document management acted like simple electronic file cabinets, today’s document management and Enterprise Content Management (ECM) systems, pioneered by DocStar in the 1980’s, are sophisticated, collaborative, process-oriented solutions that transform the way you do business—and help you make smarter business decisions.

Learn more about electronically managing content and automating accounts payable for better efficiency by reading our eBooks.

Why Do I Need Document Management?

What is Document Management? If you have stacks of paper on your desk or in file cabinets, you need a document management solution. Lost, misfiled and delayed approvals on documents cost your organization time and money. Remote employees, and compliance and security issues add even more layers of complexity to an already-complex system. And with paper-based processes, lack of visibility into the status of your cash position, workflow approvals, or changes to documents add to the difficulty of making the best decisions for your company.

DocStar ECM makes managing all of your content easy and smart. With a powerful, yet simple to use workflow designer, you can build custom workflows to effortlessly move any kind of content to the right person, at the right time—improving internal collaboration, business insight and service levels across the organization.

How Does Electronic Content Management Help Me Cut Costs?

Besides the obvious costs—buying fewer supplies—paper, files, ink, toner, file cabinets (as well as storage costs), and postage for shipping documents between locations, there are a number of cost savings by creating a paperless workflow.

• Higher efficiency and productivity—without spending time chasing down paper for approvals, you can get more work done—faster and with fewer errors.
• Better business insight—with visibility into the status of a document at each step, you can plan more accurately and make business better decisions.
• Better cash management—with DocStar AP Automation, you can see the status of every invoice and take advantage of early payment discounts.
• Improved collaboration—remote team members are no longer an issue and bottlenecks are eliminated with access to content at any time, on any device.
• Easier audit process—secure documents can be found quickly and easily so audits takes less time, require fewer staff resources, and lead to more positive outcomes.