Enterprise Content Management for Manufacturing

Ready, Set… Increase Productivity

Greater productivity, competitive advantages, manufacturing organization success. DocStar understands this and delivers on Document Driven Process Automation and Enterprise Content Management to increase your organization’s productivity. The Workflow module in DocStar ECM is a comprehensive yet easy to use approach to electronic content management and provides powerful efficiencies in the following key areas:

Contract Review—Circulate, collaborate, and approve contracts faster
Customer Orders—Accept, review, and initiate customer orders more quickly
Purchase Orders—Capture, and later retrieve, purchase orders, and acknowledgements instantly
Work Orders—Receive notifications and access completed work order documents immediately
Engineering Change Orders—Demystify and streamline departmental approvals for ECOs
Quality Document Management—Easily create and maintain your quality document repository
Accounts Payable—Invoice capture, processing, and approval made fast and simple

Workflow Technology

DocStar ECM helps manufacturers securely capture inbound documents and other content from multiple sources and automatically initiates document driven workflow processes. Once engaged in the workflow process, maintaining visibility into the process is quick and easy.

With DocStar Enterprise Content Management, personnel in multiple departments are automatically directed at each step in the process with key guidance and instruction. The in-document workflow log automatically captures all actions and discussions with time/date stamps providing a quick and complete reference.

DocStar Workflow technology is your competitive advantage to help achieve increased productivity, compliance requirements, and reduced costs.

Powerful ERP Integration

DocStar technology provides an even greater advantage when coupled with your main line of business or Enterprise Resource Planning (ERP) solution. Exchange of key information and documentation between your other internal technology investments drives even more efficiency and eliminates the potential for mistakes in data entry and document processing. DocStar ECM empowers your teams to leverage existing technology as a foundation for greater automation—and return on your technology investments.

The integration technology and experienced Professional Services Consultants at DocStar can provide a full range of integration possibilities to meet your needs. Examples of key integrations include:

Epicor ERP
Infor Visual
Microsoft Dynamics AX/GP/NAV/SL
Sage 100/300/500/ERP
QAD

Key Areas Addressed

Contract Review	Challenge: Gather all required Contract documents into a central location that several departments can easily collaborate on to approve and convert the contract into a customer order. Instantly access Contract documents for future reference. DocStar Solution: Receive all documents for contract review automatically into DocStar ECM via fax, email, import or scanning and send notifications to all required parties automatically. Gather all necessary approvals simultaneously and move right to completed contract and customer order. Benefits: Faster quote-to-order cycle times, instantly accessible reference documentation for future access including in-document discussions.
Customer Orders	Challenge: Acquisition of customer order and supporting documentation, review against quotes or previously agreed upon contracts, and dispatch to production for fulfillment. Instantly access Customer Order documents for future reference. DocStar Solution: Receive all documents for customer order automatically into DocStar ECM via fax, email, import or scanning. Instantly compare to existing quotes or contracts, approve for fulfillment, capture order acknowledgement and dispatch to production for fulfillment. Benefits: Increased productivity, increased accuracy, and readily accessible order documentation for tracking and rapid customer chargeback investigation support.
Purchase Orders	Challenge: Submit Purchase Orders and retain an instantly accessible copy of the Purchase order and order acknowledgement for future reference. DocStar Solution: Print, import, or scan purchase order directly into DocStar, acquire and attach order acknowledgement, and automatically notify appropriate personnel as to completed purchase submission. Benefits: Instant notifications and access to purchase order submissions and supporting documentation during entire procure-to-pay cycle.
Work Orders	Challenge: Dispatch Work Orders to production, follow fulfillment progress through to final shipment. Instantly access Work Order documents for future reference. DocStar Solution: Dispatch Work Order Documents and provide instant access to supporting SOPs and other supporting documentation. Capture all shipping documents and attach to in-process Work Order for instant visibility throughout organization. Benefits: Increased productivity, increased accuracy, and readily accessible work order documentation for tracking and rapid customer chargeback investigation support.
Engineering Change Orders	Challenge: Gather all required Engineering Change Order (ECO) documents into a central location that several departments can easily collaborate on to approve and convert into an accepted production change. Instantly access Engineering Change Order (ECO) documents for future reference. DocStar Solution: Submit all documents for ECO review automatically into DocStar ECM import or scanning and send notifications to all required parties. Gather all necessary approvals simultaneously and move right to completed ECO and production change. Benefits: Faster production change cycle times, instantly accessible reference documentation for future access including in-document discussions.
Quality Document Management	Challenge: Create and maintain a central repository of Quality Control Documents including SOPs and Inspection Reports for instant access by all related parties while preventing mistaken misplacement or deletion of active QC documents. Support for corporate and compliance initiatives and audits such as World Class Manufacturing, Lean Manufacturing, Six Sigma, ISO, etc. DocStar Solution: Print, import, or scan and secure QC documents directly in DocStar ECM, automatically notify appropriate personnel as to new or updated QC documentation. Instantly access most current SOPs and up-to-date inspection reports throughout organization. Benefits: Secure and instantly accessible SOPs and inspection reports, increased productivity and accuracy, improved adherence to corporate quality and compliance initiatives and audits.
Accounts Payable	Challenge: Timely receipt, processing, and approval of AP invoices to avoid late payment penalties, capture early payment discounts, and increase overall productivity and vendor responsiveness. DocStar Solution: Receive all AP invoices automatically into DocStar ECM via fax, email, import or scanning and send notifications to all required parties automatically. Gather all necessary approvals simultaneously and move right to completed and paid invoice. Instantly access all supporting documentation (PO, Delivery Ticket, etc.), gather all necessary approvals, and move right to completed and paid invoice. Benefits: Increased productivity, avoid late payment penalties, capture early payment discounts, improve vendor responsiveness.

DocStar ECM Demo

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Download Aberdeen's White Paper and Learn How Best in Class Enterprises Cut Costs with AP Automation

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“Daily manufacturing shipments have packing slips, which used to accumulate in a file drawer. Today, packing slips and other papers are scanned and tracked, and can be retrieved with a couple of clicks, if needed.”

Gary DeGroat, G&F Industries

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Download the DocStar Workflow Module Fact Sheet

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