Accounts Payable Automation Solutions

Users save time by efficiently navigating from one function to the next.

Regardless of whether vendor invoices arrive electronically or in paper form, all can be managed within DocStar ECM.

Manage virtually any company document from PDFs to TIFFs, JPEGs, CAD files, audio and video, office docs., etc.

Cloud or on-premises, with existing server hardware and scanning devices

Set retention periods based on document types. Saves time compared to manually tracking. Reduces liability.

Track every action taken on a document or user account. Enhances security and reduces liability.

Instant accessibility to your documents through “Google-like” search capability or multi-field search to narrow results.

Eliminate manual data entry of text into data entry fields

Eliminate “blind spots” when invoices are sent out for approval, speed up the approval process

Electronically complete and route requisitions for approval prior to creating a purchase order.

Remote employees can log in and complete an expense reimbursement form and can attach receipts.

Easy-to-use “drag and drop” workflow designer empowers you to do your own edits and customizations without programming or scripting.

Eliminate the risk and excess cost of paying an invoice more than once.

Automatically maintain consistency and adherence to process while reducing burden on staff to “remember” all the rules.

Each document is assigned to the appropriate security class with access available only to those with rights.

Edit or create your own reports right within the system.

Pre-built AP reports to use as-is or modifiable to suit your needs.

Real-time access to productivity and throughput data, and month-end close G/L entry support.

Manage productivity and eliminate bottlenecks in your process.

Real-time access to consolidated view of multiple metrics pertinent to your needs and requirements in easy to read graphical displays.

Users become proficient quickly, helping you save money rapidly with enhanced productivity and efficiency.

Shortens the training cycle and speeds up the ramp-up time.

Focused ‘show me how’ guidance while using the system, specific task oriented training increases productivity rapidly.

Lowers long-term total cost of ownership by handling all administration and additional customization in-house.

True multi-tenant/multi-database architecture for stability and scalability.

Built on state of the art hosted application technology for easy maintenance and updates.

Quick access from any web browser and easy maintenance; No client software to install.

Mobile access for remote workers or frequent travelers.

Fast and focused document retrieval based on context sensitive information in the ERP window.

Eliminate “stare & compare” verification of invoice vs PO & Receipt data w/automated real-time ERP validation (or multiple system validation).

Save time and improve accuracy by eliminating manual data entry, also enable live lookups for data validation.

Eliminate time consuming double data entry and human error with manual keystrokes.

Saves time and improves accuracy by automatically leveraging related metadata that exists in an existing data source.

Incorporates “self learning” technology to automatically recognize distinct vendor invoices.

Advanced recognition technology separates distinct invoices from within a batch scan or import of multiple invoices in one file.

Data extraction technology identifies key index fields and automatically captures distinct information from invoices.

Advanced recognition and routing technology identify “Vendor” from invoice for special routing.

Advanced recognition and routing technology identify “target entity” from “Ship To” or other information on invoice for special routing.

Automatic “jump to” validation on specific invoices allows your team to validate only items specifically needing their attention.

Expand your validations to include any special calculations or validations needed, such as Use Tax calculation and verification.